A Stress-Free Wedding Planning Checklist (With Photography Tips!)
Planning a wedding can feel overwhelming, but having a structured checklist can make the process much smoother. To help you stay organized and ensure you get the best wedding photos possible, we’ve put together this comprehensive timeline with photography tips along the way that we have found helpful as Knoxville wedding photographers.
12+ Months Before the Wedding
Set a budget and establish priorities.
Choose your wedding date and book your venue.
Research and hire key vendors (planner, photographer, videographer, caterer, florist, etc.).
Schedule an engagement session with your photographer.
Begin brainstorming your wedding theme and colors.
Photography Tip: Engagement sessions are a great way to get comfortable in front of the camera and build rapport with your photographer.
9-12 Months Before the Wedding
Finalize guest list and send save-the-date cards.
Choose bridal party members.
Shop for wedding attire and schedule fittings.
Plan your wedding decor and florals.
Research and book entertainment (band/DJ, officiant, etc.).
Photography Tip: If you have a specific shot list in mind, start discussing ideas with your photographer to ensure they capture your vision.
6-9 Months Before the Wedding
Book hair and makeup artists.
Schedule cake tastings and finalize your cake design.
Plan your honeymoon and secure travel arrangements.
Create your wedding registry.
Photography Tip: Consider having a bridal portrait session before the wedding to get additional stunning photos in your wedding attire.
3-6 Months Before the Wedding
Send out wedding invitations.
Finalize your menu with the caterer.
Start wedding dress and suit alterations.
Confirm the timeline with all vendors.
Purchase wedding rings.
Photography Tip: Golden hour (right before sunset) is ideal for dreamy, romantic couple portraits—discuss this timing with your photographer.
1-3 Months Before the Wedding
Have a hair and makeup trial.
Create a wedding day schedule and share it with vendors.
Plan a shot list with your photographer (family portraits, special moments, etc.).
Purchase wedding favors and finalize decor.
Break in wedding shoes to avoid discomfort on the big day.
Photography Tip: Make sure you include buffer time in your timeline to avoid feeling rushed during photo sessions.
1-4 Weeks Before the Wedding
Confirm the final guest count with the caterer and venue.
Have a final dress fitting.
Pack an emergency kit (safety pins, blotting papers, tissues, etc.).
Assign someone to handle vendor coordination.
Get plenty of rest and stay hydrated!
Photography Tip: Keep an eye on the weather forecast and have a backup plan for outdoor photos if necessary.
Wedding Day!
Eat a good breakfast and stay relaxed.
Stick to your timeline but go with the flow if needed.
Enjoy every moment—your photographer will capture all the emotions and details!
Have a fun and memorable celebration with your loved ones.
Photography Tip: The best photos come from genuine emotions—focus on soaking in every moment rather than worrying about the camera.
By following this checklist, you’ll be well-prepared for your big day while ensuring that every important moment is beautifully documented. If you’re looking for a professional wedding photographer to capture your love story, we’d love to help—contact us today!